Do You Legally Need Trained Fire Wardens in the Workplace?

Fire safety is a non-negotiable aspect of any workplace.  As H&S Advisors we often get asked, “Is it a legal requirement to have trained fire wardens?” Whether you manage a small office, a retail store, or a large industrial site the short answer is:

Yes—if you’re responsible for fire safety, you must ensure there are suitably trained people in place. Here’s what the law says and what it means for your business.

What the Law Says

In the UK, the Regulatory Reform (Fire Safety) Order 2005 applies to virtually all non-domestic premises, including workplaces. Under this law:

The “responsible person” (typically an employer, landlord, or building manager) must:

• Take general fire precautions to ensure the safety of employees and others.
• Appoint competent persons to help implement these precautions.
• Ensure employees receive appropriate fire safety training.

This doesn’t specifically state “you must have fire wardens,” but in practice, appointing and training fire wardens is the most effective and compliant way to meet these duties.

Why Fire Wardens are Legally Expected

While not named explicitly in legislation, trained fire wardens (also known as fire marshals) fulfil several legal responsibilities:

• Assist in evacuations during a fire or drill
• Check fire exits and extinguishers
• Conduct routine fire safety checks
• Help with roll calls and ensuring no one is left behind
• Support fire risk assessments and fire safety planning

Without trained personnel to handle these roles, the business may be failing its legal duties under the Fire Safety Order.

What Happens If You Don’t Have Fire Wardens?

Failure to comply with fire safety legislation can result in:

• Fines and prosecution
• Invalidated insurance
• Increased risk to life and property
• Enforcement notices from the Fire and Rescue Authority

In serious cases, company directors and responsible persons can face personal liability and prison sentences.

What Training Should Fire Wardens Receive?

Fire wardens must be competent, and that means receiving proper training. A standard fire warden training course should cover:

• Fire prevention and detection
• How fires spread
• Roles and responsibilities of fire wardens
• Evacuation procedures
• Use of fire extinguishers (if safe and appropriate)

Refresher training is recommended every 3 years, or when there are changes in layout, processes, or personnel.

How Many Fire Wardens Do You Need?

There’s no fixed legal ratio, but a general guide is:

Also consider shift patterns, absenteeism, and floor levels—there should always be enough cover at all times.

Final Thoughts

While the law doesn’t specifically say “you must have fire wardens,” it does require trained, competent people to carry out fire safety duties—and that’s exactly what a fire warden is.

So yes, in practice, having trained fire wardens is a legal necessity to ensure compliance, protect lives, and avoid penalties.